http://boardmeetingsoftware.blog/5-things-you-should-know-when-running-a-board-meeting/
Board management tools are virtual platforms that facilitate collaboration on important issues including hiring executives, drafting policies, and much more. These tools as opposed to email, provide greater security and control when it comes to collaborations, meetings and communication with other stakeholders. They also assist in streamlined process for each task and document.
Board members have access to meeting materials, emails from other directors as well as organizational policies and their assignments, all on the same platform. They are also able to easily create agendas and plan meetings in minutes. They can save time by not having to coordinate meetings with a secretary or send emails over and over. Communication with other board members and central access to meeting materials help to plan ahead for meetings.
In addition, the software offers the security and safety to keep documents. These can include financial reports, legal reports, committee reports, fact sheets, and more. The system can also be used to monitor the process of documents and distribute board materials on a regular basis. It also allows administrators to determine which directors have opened the documents and which have not. This helps them keep the board updated and informed constantly, which is particularly important in times of crisis or a change in leadership.
However, it’s essential to select a board management tool that is suited to the specific requirements of your business. Otherwise, it could cause frustration and resistance from board members who find the new tool difficult to use or have issues in integrating it into their existing workflows. It is best to ask for input during the research and product selection process. Ensure that all stakeholders understand that the new technology is a crucial element of your digital transformation plan.