To ensure a successful board meeting, it is essential to plan the meeting properly. Meetings for boards typically have specific deliverables like board reports, strategic discussions and the ability to make decisions. To make sure your meeting delivers on these deliverables, here are some key points to remember.
The day before your board meeting, verify all attendees and their attendance plans. Take a final count of remote directors who might require a video conference and plan how you can best supply them with the equipment or links to join the meeting. Be sure to confirm that the meeting space is available, and then arrange any catering or other items needed for the meeting.
Make a draft agenda for your meeting based on the information contained in your board package and any questions or requests the executive directors may have. Having the draft agenda prepared prior to the meeting allows you to avoid last-minute scrambles and ensure that you have enough time to discuss all of your most important topics.
The first item should be an evaluation of the company’s performance since its last board meeting. This includes a reflection on major milestones, achievements www.boardroomproperties.net/5-qualities-of-an-effective-board-of-directors/ and areas where the company could require greater attention to. Examine ways that the company can develop new growth strategies. This could include discussing new markets, policies for customer service and investor relations or hiring new employees.