The benefits of board portals extend well beyond digitizing documents on paper. They help directors to plan meetings, manage their tasks and collaborate with other members and help them uphold and improve governance in specific ways.
When a director receives an alert from the company secretary, informing her that the board papers are now available on the portal, she can go through them over the weekend, or even on a Tuesday afternoon, in order to stay ahead of the agenda and make notes on the most important issues or questions. Additionally, she can use real-time analytics on the portal to www.boardrights.com/what-is-strategic-awareness-and-leadership/ learn how directors interact with the materials prior to the meeting and how long they devote to each document or part.
This is especially helpful for directors with a full schedules who have limited time available to dedicate to the board. A well-designed board portal can be accessed at any time, from any device. Since the majority of board members use their familiar devices to access other online services, it doesn’t require a long learning curve.
While user-friendliness is a critical factor for directors who are considering board collaboration software However, there are other features that are equally important to take into consideration when evaluating various vendors. For instance, some portals offer tools that enable directors to vote and keep documents of their decisions. This saves time for the secretary and lets the board make changes between meetings.